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Information for schools and students

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Requirements for an application for a long-term stay for the purpose of "studies" (§ 42d) filed at a Czech Embassy

 

A travel document for the purposes of granting a long-term visa shall not be older than 10 years, it must contain at least 2 free pages and its validity must be at least 3 months longer than the validity of the long-term visa.

A travel document is considered invalid if it contains false data or unauthorized changes have been made. False data also includes incorrect data on the foreign national’s name(s) and surname, if they have been changed, e.g. in connection to a marriage.

A document confirming the purpose of the stay in the Czech Republic – confirmation of enrolment into studies, professional training, voluntary services, etc.

 

For these purposes "studies" are understood to be:

  • higher vocational education in fields of education at a higher vocational school entered in the Register of Schools and School Facilities in accordance with the Education Act (Act No. 561/2004 Coll.),

  • secondary education and higher vocational education in fields of education in a secondary school, conservatory or a higher vocational school entered in the Register of Schools and School Facilities in accordance with the Education Act (Act No. 561/2004 Coll.,) carried out within an exchange programme,

  • studies in accredited study programmes at a higher educational establishment in accord with the Higher Education Act (Act No. 111/1998 Coll.,),

  • participation in a language and professional preparation for studies under an accredited study programme of a higher education establishment organised by apublic higher education establishment, as per a foreign student participating in language and professional training for a future accredited study programme of a university that is organized by a public university (§64/1/b), the confirmation of enrollment issued by the school must specify at least one accredited study programme for which the preparatory course is intended.

  • participation in a language and professional training course organized in the framework of a European Union programme or on the basis of an international agreement,

  • scholarships realized on the basis of:

    • valid international agreements conducted by the Ministry of Education, Youth and Sports,

    • a valid Ministry of Education, Youth and Sports scholarship programme,

    • a European Union scholarship programme, or on the basis of a decision by the Government of the Czech Republic,

  • unpaid professional training aimed at a foreign national acquiring practical and professional experience and carried out during the foreign national’s studies at a domestic or foreign higher education establishment or, at most, five years after graduating from a higher education establishment where such training must be organised and coordinated by a domestic higher education establishment, the Academy of Sciences of the Czech Republic or by a legal entity accredited by the Ministry of Education, Youth and Sports and having its registered seat in the Czech Republic or a legal entity with a registered seat abroad but having its organisational unit in the Czech Republic,

  • unpaid professional training and voluntary service of youth between 18 and 25 years of age aimed at a foreign national acquiring practical and professional experience and carried out in a domestic host organisation, as a part of a project under a programme or an initiative of the European Union or under a similar governmental programme and organised or coordinated by a legal entity accredited by the Ministry of Education, Youth and Sports and having its registered seat in the Czech Republic or a legal entity with a registered seat abroad but having its organisational unit in the Czech Republic,

  • exchange of experience and studies for individuals responsible for educating and developing human resources, provided that these activities are performed within programmes or initiatives of the European Union or within international agreements.

 

A draft form for this document can be downloaded on the MOI web pages.

Proof of accommodation:

  • A document on the ownership of a flat or house
    Mainly proven by an original or a notarised copy of the statement from the property register or a purchasing agreement indicating the clause on the entry of ownership rights into the property register.

  • A document on the entitlement to use the flat or house

  • Proven by an original or a notarised copy of the rental agreement, sub-letting contract, accommodation agreement or an agreement with similar content.

  • If a sub-letting contract entered into by the applicant and the flat’s tenant is used as proof of accommodation, it is also necessary to provide the landlord’s written consent if this is not part of the sub-letting contract.

  • If the landlord is a legal entity, the contract must be signed by the person authorised to act on behalf of this entity.

  • Written confirmation of the person who is the owner or authorised user of the flat or house (landlord, cooperative member) with a notarised signature on consenting to the foreign national’s accommodation

 

- a notarised signature is not required if the authorised person signs the consent in front of an authorised MOI employee. Official verification is also not required if it is submitted electronically. In such a case it must be signed by the secure electronic signature of the authorised person, or it must be supplied without an electronic signature, but by means of the person’s data box.
If the consent to the applicant’s accommodation is submitted as the consent of the owner of a property that is mutually co-owned by more people, it is necessary for enough of the co-owners to agree with the accommodation of the foreign national so that their share in the property is a majority.
If the consent to the applicant’s accommodation is submitted as the consent of the owner of a property that is the joint asset of a married couple, in order for the document on accommodation to be accepted, it is sufficient for one of the spouses to agree with the foreign national’s accommodation, assuming the other spouse does not revoke the validity of this act.

 

If the provider of accommodation is a leaseholder, it is necessary to support the legitimacy of providing accommodation, primarily by submitting a valid rental agreement between the leaseholder and the property owner and in the event that the content of the rental agreement is a condition of the property owner agreeing with the accommodation of other people in the flat, it is necessary to add the written consent of the property owner with the applicant’s accommodation. An exception is accommodation for a minor or dependent adult living with the tenant in a joint household with the tenant-parent.

A specimen form of this document can be downloaded at the MOI web pages.

Proof of accommodation can also be submitted electronically.

 

Parental consent

This is required if the applicant is a minor; there is no official form to the consent and the signature need not be notarized.

 

Funds to cover the stay in the Czech Republic (§ 13 of the ARFN)

It is necessary to prove the availability of funds that are 15 times the amount of the existential minimum (currently it is set at 2200 CZK for 2012) for the first month and double the amount of the existential minimum for every month afterwards, thus, for instance, for a stay from 1 January – 30 June it would be (15x2200) + (5x2x2200) = 33 000 + 22 000 = 55 000 CZK. A foreign national that is under 18 years proves the availability of half the amount.

Funds for the stay are proven by:

  • an account statement from a bank or other financial institution (it must not necessarily concern a bank or financial institution authorized to operate its activity solely in the Czech Republic) for an account maintained in the foreign national’s name indicating that he/she is free to use the finances in the specified amount during his/her stay in the Czech Republic. The submitted document must clearly indicate that the foreign national is entitled to use the requisite funds in the Czech Republic. If it is not clear from the document that the foreign national is free to use the finances in the specified amount during his/her stay in the Czech Republic (e.g. in the case of a foreign bank account), it shall be necessary to prove this fact e.g. with a valid internationally recognized banking card relating to the account in question.

  • a different document on financial security demonstrating that the foreign national can use the financial resources to the requisite amount or that he/she has secured funds to cover the costs associated with his/her stay in the Czech Republic, e.g. it can concern a document that the foreign national’s spouse or legal representative or the person to whom a foreign national under 18 has been entrusted (assuming the given person has a visa for a stay of over 90 days or a long-term residence permit or a certificate of temporary residence for an EU citizen or a permanent residence permit) has the requisite amount of funds for the foreign nationals’ stay (an account statement and a declaration on securing the funds to cover the costs for the foreign national’s stay), or

  • a valid internationally recognized banking card. Upon request by the administrative body, however, the foreign national is obliged to submit a bank account statement for an account maintained in the foreign national’s name indicating that he/she is free to use the finances in the specified amount during his/her stay in the Czech Republic.

 

A foreign national who will study in the Czech Republic can submit the proof of funds as a pledge issued by a state body or legal entity that they will secure the foreign national’s stay in the Czech Republic by providing financial means amounting to the existential minimum for 1 month of the expected stay, or a document that all of the costs associated with his/her stay will be covered by the recipient organization (school). If the amount in the pledge does not cover the amount required by law, the foreign national is obliged to submit a document proving he/she has the financial resources amounting to the difference between the existential minimum and the pledge for the period of the expected stay, at most, however, 6 times the amount of the existential minimum. The document on securing funds for the stay can be replaced by a decision or contract on awarding a grant obtained on the basis of an international agreement by which the Czech Republic is bound.

Upon request of the administrative body the applicant also submits:

  • A document similar to the Register of Criminal Records issued by the state of which the foreign national is a citizen and also by states in which the foreign national has had continuous residence for over 6 months in the last 3 years. The extract from the Penal Register record may be replaced by an affidavit, if the given state does not issue such a document. The obligation to submit an extract from the Penal Register record does not relate to a foreign national under 15 years.

  • A document proving the fulfilment of conditions set out in the measure of Ministry of Health on prevention of the spread of infectious illnesses (medical report).

 

Prior to affixing a long-term visa for the purpose of collecting a long-term residence permit for the purpose of "studies"

The foreign national submits a document on travel medical insurance for the period of stay in the Czech Republic, which corresponds to the conditions set out in § 180j of the ARFN.

Proof of medical travel insurance is understood to be a document in which the relevant insurance company declares / confirms:

  •  
  • The period of insurance (insurance must cover the entire stay in the Czech Republic),

  • The extent of the insurance (the insurance policy must cover the costs that the foreign national is obliged to cover for the period of his/her stay in the Czech Republic in the event of providing necessary and urgent health care including the costs associated with transport or, in the case of his/her death, those associated with transferring his/her physical remains to the state that issued the travel document or to another state in which he/she has a residence permit),

  • The amount of the insurance benefit (the agreed insurance benefit limit for one insurance event must be at least EUR 60 000, that being without an insurance retention on the amount of the given costs).

 

The insurance policy must not exclude coverage for injuries and damage caused by the applicant´s intentional acts, injuries and damage caused by fault or contributory fault on the part of the applicant, and injuries and damage caused by the consumption of alcohol, narcotic and psychotropic substances by the applicant.

If it concerns insurance obtained abroad, along with the proof of travel medical insurance, the foreign national always submits an official translation of the insurance policy and its general terms and conditions into the Czech language. This proves the medical travel insurance policy has been taken out, above all its extent, the limit of coverage being EUR 60 000 and that insurance is taken out without retention and, upon request, a document on paying the insurance premium for an insurance policy for the entire period of the requested stay in the Czech Republic.

Upon request by the MOI, the foreign national is obliged to submit a document on having paid the insurance premium.

A document on medical travel insurance is not required from a foreign national who:

  •  
  • contributes to public health insurance (e.g. if it concerns a stay for the purpose of employment, proof of medical travel insurance is only required for the period of entry until the beginning of employment).

  • If the costs for health care covered on the basis of an international agreement, or

  • If the foreign national can show that health care is covered in another manner, that being on the basis of a written undertaking by a legal entity, if the foreign national’s stay in the Czech Republic is beneficial for developing spiritual values, protecting human rights or other humanitarian values, protecting the environment, cultural monuments and traditions, developing the sciences, education, physical education and sport, on the basis of a written undertaking by a state body or on the basis of an undertaking contained in an invitation verified by the Foreign police in accordance with § 15 of the ARFN).

 

An application for a long-term residence permit is filed in person:

  • at a Czech Embassy, or

  • In the Czech Republic, only  in case of an application for a new long-term residence for a different purpose than was hitherto permitted, that being at the MOI office under whose competence the applicant will fall according to the proof of accommodation.

 

An application for a long-term residence permit for the purpose of “studies” is processed within 60 days of it being filed.

The period of validity of a long-term residence permit granted by the Ministry of Interior will be:

  • period necessary to achieve the purpose requiring residence in the Czech Republic, shorter than 1 year,

  • corresponding to the period set out in a contract on voluntary services for youth in a domestic host organization, if it concerns issuing a long-term residence permit for the purpose of studies in the Czech Republic in accordance with § 42d,

  • 1 year if it concerns temporary residence for the purpose of studies with an expected stay period longer than 1 year.

 

The validity of the long-term residence permit for the purpose of “studies” in the Czech Republic (§ 42d) can be repeatedly extended, but no longer than by 2 years, if it was issued for the purpose of “studies” at a higher vocational school or a higher education establishment . If this permit was issued for the purpose of unremunerated professional training, it can only be extended once for a period corresponding to the period set out in the agreement on professional training in the domestic host organization. In other cases, the validity of this permit is not extended.

 

Requirements for an application for a long-term residence permit for the purpose of “studies” (§ 42) filed at a Czech Embassy  (pdf, 60 kB)

 


Department for Asylum and Migration Policy, 5 May 2016

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