Information for accommodation providers
In case confirmation of accommodation described in the previous chapter as “Written confirmation of an owner or authorised user of a flat or house on consenting to a foreign national’s accommodation” is provided electronically, the confirmation must be signed (not solely in the email by which the confirmation was sent) by a secure electronic signature of the owner or the authorised user of the flat or house, which is based on an official certificate issued by an accredited provider of certification services, or without an electronic signature, but by means of a data box of the person who is the owner or authorised user of the flat or house. A confirmation delivered without a secure electronic signature by means of a data box must therefore always be delivered to the decision-making body using the data box of the person providing accommodation (the authorised person). The person providing accommodation (authorised person) can send a confirmation that has a secure electronic signature, but also the foreign national to whom it relates may do so. If the confirmation in electronic form with a secure electronic signature is provided to the foreign national on behalf of the person providing accommodation, the foreign national can also corroborate this confirmation when filing the application on a data carrier (e.g. flash disk). It is not necessary to have a notarised signature of the authorised person to meet the conditions given above for a confirmation of accommodation.
The only document the accommodation provider can send electronically is the confirmation of accommodation. Other documents confirming accommodation, such as rental agreements etc., must be provided in a paper form by the applicant.
If the foreign national’s application is filed at a regional branch of the MOI,
the confirmation of accommodation can be submitted electronically to the MOI electronic mail room firstname.lastname@example.org
or by means of a data box to the MOI ID address 6bnaawp
If the foreign national’s application is filed at an embassy
, the confirmation of accommodation can be submitted electronically to the Ministry of Foreign Affairs electronic mail room email@example.com
or by means of a data box to the ID address e4xaaxh
. The report must contain a precise specification of the embassy or consulate general where the application is to be filed. Without this the confirmation cannot be delivered.
The document must be sent to the embassy/consulate BEFORE
filing the application (with sufficient time in advance).
It is possible to download a sample of the confirmation of accommodation here